If you use different accounts for different groups of employees, select that option in the wage/tax category section to enter or select different QuickBooks Mac accounts for each employee. If using a cash advance or employee loan deduction, enter or select an asset account to receive the payroll data. For the Liability accounts, enter or select the corresponding QuickBooks Mac Liability account. In general, enter or select an expense account for the Wage and Tax Categories. When entering accounts, read the help topics next to each field to choose the right account type. If you use subcategories or subaccounts, use a colon to separate the category name from the subcategory for example: Payroll:Gross Wages (no space before or after the colon)Ĭlick Customize to enter the account names exactly as they appear in QuickBooks Mac or select from the drop-down list. 
(For cash advance and loan repayment, use asset accounts.) Find the liability accounts you use for tax and deduction liabilities.
On the Chart of Accounts, find the name of the bank account you use to write payroll checks and the expense accounts for employee wages and employer payroll taxes. 
If you need to add an account (perhaps for a new deduction), type the name you want for the account in the field and they will be set up the account in your QuickBooks Mac company the first time you transfer data. If your QuickBooks Mac company already contains appropriate accounts, you can choose the accounts directly from your QuickBooks Mac Chart of Accounts. Just enter the account names you prefer at the Export Preferences page following the instructions in Step 3. If you have not yet set up payroll accounts in QuickBooks Mac, Intuit will set them up for you the first time you export data into QuickBooks Mac.
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